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outdoor travel - motorhome motorhome and rv travel companies

outdoor travel - motorhome and rv travel motorhome

Outdoor Travel

Outdoor Travel has been in operation since February 1992 and has more than eighty years of combined staff experience in the recreational vehicle industry, in both rentals and sales.
 
We are located on a major highway directly across from Lake Ontario, situated between Toronto’s International Airport and Niagara Falls.
 
Our priority commitment is to customer satisfaction, quality motorhome vacations,  efficient and courteous service.



Outdoor Travel Rental Terms

Important information about your rental
On arrival you will be required to sign a rental agreement with the operators of Outdoor Travel. Here is a summary of the terms and conditions:

Definitions
The following definitions apply for the Terms and Conditions for Outdoor Travel.

- The Supplier means the operator of Outdoor Travel

- The Client is also referred to as you, your, the customer(s)

Payments
A non-refundable deposit of between 25-30% of your rental cost will be taken from your nominated credit card at time of booking confirmation.  This percentage of the total fees will vary depending on the number of days your booking is placed before travel commencement. The balance payment due will be deducted from your nominated credit card 30 days prior to the commencement of your rental. Please ensure there are sufficient funds available on your credit card at this time.
 
If you are booking within 30 days of travel the entire cost of the rental will be transacted from your nominated credit card at time of booking confirmation. Note on foreign currency bookings: full balance of payment (including the deposit) will be collected at the time of confirmation if you have elected to process your booking in a currency different to CAD$.

Some charges may be payable directly to your rental station upon arrival, these will be itemized as such in your breakdown of pricing if and where applicable.
 
Calculation of rental charges is based on the number of nights rented in the various seasons. Client vouchers will be provided upon request. If not paid when due, the supplier reserve the right to cancel reservation. Payment cheques must be drawn on a North American bank. All charges are in Canadian funds. Supplier accept Visa, MasterCard, American Express and Travelers Cheques. Deposits taken by credit card will be refunded by same. No adjustment is made for currency fluctuations. Claims for adjustments can only be made up to 3 months after drop off date.
 

TEMPORARY CANCELLATION POLICY:

Bookings made between the 12-31 March 2020 can cancel free of charge till 14 days prior to Pick-Up.
 

Cancellation Policy
The booking deposit is non-refundable. In addition to forfeiting the deposit, the following charges apply:

More than 33 days before pickup date         No further penalties - loss of booking deposit only.
Between 33 - 23 days before pick up date   Loss of a further 50% of all remaining rental charges
23 days or closer to vehicle pick up            Loss of 100% of all rental charges

Winterizing
Please note that during winter season (usually from 01 October but possibly earlier), the vehicles will most likely be winterized, depending on weather conditions. This means that all water will be drained from the vehicle and replaced with anti-freeze liquid. This means that there will be no access to the sink, toilet or shower.

The quoted price includes:
-The preparation fee includes KOA Directory, KOA Discount Card
- The base rental rate includes 100kms free per day. Customers can either pay for additional kilometres travelled at a rate of $0.41 per km at the end of rental period, or purchase prepaid kilometre packages at cheaper price.
- Complimentary transfer service from Toronto / Hamilton Airport area hotels, and Hamilton Downtown area hotels back to their depot where you will pick up your vehicle.  Transfers also available at the end of the rental from the depot back to Toronto / Hamilton Airport Terminal, Airport area hotels or Hamilton downtown hotels. (Please note:  There are no complimentary transfers offered from Downtown Toronto to the Outdoor Travel depot  or vice versa )
- First tank of propane, toilet chemicals, 30/15 amp adapter, sewer hose, water hose, dust pan, broom, stove lighter
- Vehicle demonstration
- Free storage of luggage at owner's risk
- Rates are in CAD$ and are subject to change without notice

The quoted base rental price excludes:
- GST & PST which will be itemised separately
- Security deposit
- Any extra items like kilometer packs or excess reductions options
- Cost of fuel

Many other items can be added to your rental either by pre-selecting during the booking process or payable based on usage at the end of your rental

Travel insurance
We strongly recommend that clients ensure they take out the highest level of travel insurance. In many cases this will cover any losses incurred if you are forced to cancel your booking.

Sales Tax
All charges are subject to 5% Goods and Services Tax and 8% Provincial Tax.

Hours of Operation
Monday to Saturday, 0900—1700.
Closed Christmas Day, Boxing Day and New Year’s Day.

Minimum Rental
There is a minimum rental of 5 days in any season .

Pick up Time
Between 2:00 - 4:00 p.m. Clients arriving from overseas must spend first night in a hotel and therefore should book their motorhome reservation for the day after they arrive in YYZ (Toronto).   For those clients traveling from outside Ontario and are not able to arrive at dealership prior to 4:00 p.m. should arrange to stay the first night in a hotel.

Pick Up and Return
Vehicle pick up  14:00—15:00 hours.
Vehicle return    08:00—11:00 hours.

Customers will receive a complete orientation on the use of the vehicle.  We provide free storage of luggage, airline tickets and other valuables at owner’s risk.  The individual(s) signing the contract and credit card must be present in person at the time of vehicle pickup and the following items are required:  any remaining rental balance payment, credit card (for security deposit and damage not covered by CDW Plus), and driver’s license for all individuals driving the vehicle (a copy will be taken).  Our rental department is closed on Sundays.   No security deposit will be returned until the rental vehicle is checked back in by Outdoor Travel Rental Staff (as volumes and staffing varies this may be some time after the date of return).  If extra charges are incurred, or if damage has occurred, the added costs will be charged to the security deposit and the open credit card authorization.  The vehicle must be returned in the same condition as dispatched, with the fuel tank filled and holding tanks empty or added charges will apply.  There is no refund should the client return the vehicle earlier than the scheduled drop off date.  Penalties of a minimum $50.00 per hour are charged for late returns.

Transfers
We suggest that clients stay overnight in a hotel their first night after arriving from overseas. We recommend clients to telephone before the morning of pick up to schedule their transfer time. Transfers from only Toronto airport area hotels, as well as Hamilton area hotels are included in the preparation fee. A surcharge of $60 per transfer is applied to groups with more than 4 people.
 
Preparation Fee
The preparation fee includes KOA Directory, KOA Discount Card, transfers, first tank of propane, toilet chemicals, 30/15 amp adapter, sewer hose, water hose, dust pan, broom, stove lighter and vehicle demonstration.

Standard Kits
PLEASE SELECT ONE CONVENIENCE KIT FOR EACH PERSON TRAVELING UNLESS YOU ARE BRINGING ALL OF YOUR OWN EQUIPMENT:
Frying pan, 3 pots with lids, kettle, tea pot, two knives, tongs, oven mitts, measuring cup, spatula, can and bottle opener, salad bowl, coffee maker, juice jug, 2 wooden spoons, colander, vegetable peeler, corkscrew, slotted spoon, 2 dish cloths, salt and pepper shakers, 2 dish towels, utensil tray, clothes hangers, serving spoon, waste basket.
 

Bedding/Dinner Kit Per Person  
2 sheets, pillow slip, pillow, blanket, face cloth, cutlery, dinnerware, coffee cup, tumbler, bath and hand towel. 
 
Generator Use
$5.00 per hour or $60 per day unlimited.

Extra Kilometers
The base rental rate includes 100kms free per day. Customers can either pay for additional kilometres travelled at a rate of CAD$0.41 at the end of the rental, or purchase prepaid kilometre packages at a discounted rate of $350 for blocks of 1000kms.  Please also note that any unused pre-purchased kilometres are not refundable.

Security Deposits
A valid credit card must be provided at rental check out.  If a client purchases CDW Plus Waiver, a minimum security deposit of $2000 will be charged to their credit card account at pick-up. For all rentals, a signed open credit card authorization will be taken at departure for the purpose of recovering additional rental expenses and any damage or accidents which are not covered by CDW Plus.  Note:  If groups are renting to attend events such as football games, car races, festivals, etc., security deposits may be required from all occupants of each rental vehicle.  If clients do wish to purchase CDW Plus, and wish to provide their own coverage, they must present a written approval from their insurer, in a form acceptable to Outdoor Travel, stating their coverage for motorhome rentals is not capped at a rate lower than the current value of the rented unit at the time of booking which must be at least five days (not including weekends and legal holidays) before vehicle pick-up.  At Outdoor Travel’s sole discretion, if all requirements are met, a minimum security deposit of $5,000.00 will be charged to client’s credit card account at pick-up.

Awning Use Deposit
Awning use is not included in the basic rental rate. However, if the vehicle is equipped with an awning, a minimum security deposit of $1,000 (if you intend to use the vehicle awning) will be charged to the clients credit card account at pick-up.

VIP CDW Coverage
Restricted only to accidents which occur on roads, provided the road is a public highway.  All accidents must be police reported and include a file number for that report.  CDW Plus does not cover any accidents which occur off public highways:  in campgrounds, gas stations, shopping malls, etc.  Any damage suspected to be over $1,000 must be accompanied by a police report, completed by the officer at the scene.  All pertinent information relating to the accident must be included in the report (i.e. license numbers, vehicles, etc.)  CDW Plus Coverage offers protection against mechanical breakdown which requires more than 12 hours to repair.  Incurred expenses of up to $120.00  per rental vehicle for lodging will be reimbursed if receipts are presented.  CDW Plus excludes liability and personal property, non accidental damages and interior damage.  Malfunctions to radios, air conditioning, fridge, water heater, cruise control, microwave, furnace, generator, TV/DVD/VCR and all other convenience devices are not considered mechanical breakdowns.

Maintenance Responsibility
Clients are responsible for checking engine oil and coolant levels at each refueling as well a immediately reporting mechanical failures. Oil and coolant refills and all authorized repairs will be reimbursed at check-in upon presentation of receipts and replaced parts. Clients are authorized to proceed with necessary repairs up to $100.00 and should call Outdoor Travel for authorization of any repairs greater than $100.00. No repairs are to be made to television, radio, and cruise control. Clients will be held responsible for mechanical damage due to negligence in operation and maintenance.

Fuel
Fuel is the client’s responsibility. No claims are made as to the fuel consumption of a vehicle.

Traffic Violations and Tolls
It is the client’s responsibility to pay and report for any parking/traffic violations and unpaid tolls at the time of drop off. Outdoor Travel reserves the right to apply the amount of the fine or toll to the client’s credit card after the rental is terminated along with an administration fee of $50.00.

Destination Restrictions
There is no protection through CDW, VIP or VIP Plus for theft as agreed upon in the rental agreement if traveling in Montreal or Quebec City, unless the rental unit was stolen from a secured campground. No rental vehicles are permitted to travel north of Fort St. John, British Columbia, including highways 37, 97 and 35, nor north of the provinces into Nunavut or Northwest Territory or Alaska, nor south into Mexico. Traveling through Death Valley in California, USA, is not permitted from May 1st to September 30th inclusive. Traveling on the Apache Trail, east of Tortilla Flat to Roosevelt Dam is not permitted at any time of the year. Traveling is not permitted on logging and other non-public roads.

Substitutions
If a reserved vehicle is not available, Outdoor Travel may offer an equal or higher rated vehicle at no additional cost. If a lower rated vehicle must be substituted, our responsibility is limited to refund the difference in the retail rental rate. Should a substitute not be available, a full refund or credit towards a future rental may be offered. Outdoor Travel does not guarantee the model, year, a specific vehicle, or a functional power generator.

Smoking and Pets
Not permitted.

Licensing & Personal
The client must authorize Outdoor Travel to obtain driving and credit information about them from any source. All drivers must be over 25 years of age, have a valid driver’s license in good standing and be licensed for more than 5 years. Only approved drivers may drive the vehicle or CDW will not cover accidents. Forty eight (48) hours minimum (not including weekends and legal holidays) notice may be required to approve drivers. A readable copy of each of the rental driver(s) license(s) is required prior to check out. At the sole discretion of Outdoor Travel, if any of the above conditions are not met, Outdoor Travel reserves the right to cancel the rental at any time prior to departure. All renters must adhere to the rental terms and conditions of the Reservation and Rental Agreements from pick up throughout the entire rental, as well as following drop off and until final settlement of your account with Outdoor Travel. Clients must certify that the information provided to Outdoor Travel is true and correct.

Terms of booking on this website

The following terms relate to the booking service provided to you by Motorhome Republic. The booking service includes the Motorhome Republic site, the software associated with the site and the facility to enter into transactions with certain parties whose content appears on the site. You agree to these terms with us in respect of the booking service, in addition to the terms of your rental above which apply directly between you and your chosen third party travel provider (“Third Party Provider”).

Information disclaimer

The rates on this website are often heavily discounted. This is due to our negotiated rates and bulk buying power. On very rare occasions, a rate may be displayed incorrectly due to our, or a Third Party Provider’s error. In such a case, if you book with us at a quoted rate that is incorrect, we will notify you of any price change and give you the option to proceed or cancel. We make every effort to keep information on our site up to date, but we cannot guarantee this website is free of errors or omissions and retain the right to update or change the information published at any time.

Liability

To the extent permitted by law we/the owners of this website will not be liable to you or to any third party (whether in contract, tort, or otherwise) for any direct, indirect or consequential loss or damage or for any accident, injury, delay or loss of enjoyment arising out of your reliance upon information contained on this website, including but not limited to your use (or inability to use) any products or services described or procured through this website.

Your rental and use of a vehicle booked through our site will be governed by the terms of the rental agreement with the Third Party Provider. The rental agreement and any other documentation provided to you by the Third Party Provider is between you and the Third Party Provider and we will not be liable to you or to any third party in any way in relation to that agreement or your vehicle or rental service where your booking has been properly processed by us. We are not responsible or liable to you for (i) the acts or omissions of the Third Party Provider in respect of your booking or in the course of delivering the rental service to you; or (ii) any disputes in respect of your booking with that Third Party Provider or that service, except in each case to the extent that responsibility for those matters may be imposed on us by applicable law. While we will make reasonable efforts to ensure we are representing only reputable Third Party Providers, we make no warranty about the fitness suitability of any Third Party Provider product or service and will not accept responsibility for the quality fitness of any vehicle. If you encounter issues with the vehicle whilst on hire, you MUST report these issues directly to the relevant Third Party Provider at the earliest possible time. This will allow the Third Party Provider to remedy any issues and minimise any inconvenience to you. If you fail to report any vehicle issues during your rental, it is likely that compensation will not be offered. We welcome feedback from our customers on their experience with our Third Party Providers. We may, at our discretion, provide you with reasonable assistance in resolving any dispute you may have with a Third Party Provider. Where we are liable to you terms and conditions, our total liability to you will be limited to (at our option) resupply of the booking service provided to you or the dollar amount of the deposit we received from you in relation to your booking. Again, we strongly recommend that you take out travel insurance. Your use of this website is governed by the laws of New Zealand and the jurisdiction of the New Zealand courts.

Booking information

To make a booking you must complete our booking form which is easy to follow and secured with the latest encryption technology. Once we receive your form, we will availability confirm your booking email you a confirmation voucher and invoice. The deposit required to secure your vehicle (as shown on the secure booking page) will only be processed on your credit card when your booking is confirmed. Please note that a 2% credit card or debit card surcharge will be added when your payment is processed. A booking is confirmed when you have been emailed a confirmation voucher and at this stage the deposit is processed on your card and becomes non-refundable and any cancellation fees stated in the Third Party Providers terms apply. Upon receipt of your confirmation, please check your details carefully and notify us immediately if there are any incorrect details, as it may not be possible to make changes at a later date. If you are booking via phone, please make sure you have read the terms and conditions of the vehicle you wish to rent first. Our reservations consultant will ask you if you have read the terms and agree to them before proceeding. The onus is always on the renter to ensure they make themselves fully aware of the terms displayed on our website.

Information disclosure

In booking on this website you acknowledge that we disclose your information to your selected Third Party Provider in order for them to provide the requested rental services to you.

Amendments

Please note that some Third Party Providers treat an amendment as a new booking and apply the rate current at the time the amendment is made to recalculate the entire booking amount (not just the days changed). If the rental period is increased, an additional deposit may be required. If the rental period is shortened which results in a reduction of the rental charges, the deposit amount will remain unchanged, and the difference between the original and revised deposit is forfeited (it cannot be used towards remaining rental charges). To request a change to a confirmed booking, please use the alterations request link on your confirmation. Any alterations are subject to availability and the approval of the Third Party Provider. In addition to the alteration policy of the Third Party Provider stated in their terms, the following charges will apply in respect of our booking service relating to that amendment: Motorhome rental alterations (all charges stated in local currency): 25.00 The alteration fee will not be charged if your alteration request is not possible.

Vehicle Capacity and fitness to drive

Under no circumstances are you permitted to carry more passengers than the vehicle you rent is legally registered to carry, and if you do your insurance may be invalidated. The number of seatbelts (and passengers) is indicated next to each vehicle on this website. Luggage capacity where shown is an indication only and we will not be responsible should you be unable to fit your entire luggage into a vehicle. It is your responsibility to choose a journey that is within your capabilities. A Third Party Provider can refuse to rent a vehicle to any person who is in their opinion unfit to drive or does not meet eligibility requirements. In such circumstances we will have no further liability to you.

Refund and Cancellation Policy

We are committed to providing a quality service and aim for complete customer satisfaction. In the event of cancellation, any refunds, credits or cancellation charges that apply are detailed in the terms and conditions of the Third Party Provider of your selected vehicle. In the event you are unsatisfied with our booking service, please contact us within 48 hours of placing your booking or request and we will work to resolve any issues and determine if compensation is due. In the event you have completed your rental and are unhappy with your vehicle, we are happy to assist you in seeking compensation from the Third Party Provider.

Sometimes a booking may need to be cancelled because of circumstances beyond either party’s control. For example, a weather event, public health event (including epidemic / pandemic), medical emergencies, strike, terrorist act, governmental, regional or local authority restrictions (such as restrictions on movement due to the COVID-19 pandemic) or a change in law). If this occurs, your entitlement to a credit or refund will be as provided in your Third Party Provider’s terms and conditions.

You agree that you will raise and resolve any dispute over refunds or cancellations in respect of your booking (whether initiated by you, the Third Party Provider or by circumstances beyond the reasonable control of either party, including as a result of government travel restrictions, the COVID 19 pandemic or the insolvency of your Third Party Provider) directly with the Third Party Provider. Once you have made payment for your booking, you must not seek to reverse or cancel such payment through your card issuer or its agents without our prior consent.

We shall only be liable to provide a refund to you (whether that cancellation is initiated by you, the Third Party Provider or due to circumstances beyond the reasonable control of either party, including as a result of government travel restrictions, the COVID 19 pandemic or the insolvency of your Third Party Provider) to the extent that we actually receive a refund from the relevant Third Party Provider. Where refunds are due to you from a Third Party Provider, we will provide reasonable assistance to you in claiming such funds from that Third Party Provider. In that situation, you authorise us to seek such refunds from the travel provider directly and on your behalf.

Where a refund is applicable, the turnaround time from the date of your request for refund to the date you are provided with your refund may take up to 12 weeks. This is beyond our control.

We are not responsible (including in negligence) to you for any failure or delay on the part of any Third Party Provider in providing travel products to you where the booking has been properly processed.

This website is owned and operated by Motorhome Republic Ltd. Our financial centre and marketing office is based at Level 5, 12 Madden Street, Wynyard Quarter, Auckland, New Zealand. In Australia, we are based at Suite 3.01, 11 Queens Rd, Melbourne VIC 3004. Thank you for booking with us.


Outdoor Travel Rental Terms for travel between 25-Jan-2017 and 31-Dec-2050

Important information about your rental
On arrival you will be required to sign a rental agreement with the operators of Outdoor Travel. Here is a summary of the terms and conditions:

Definitions
The following definitions apply for the Terms and Conditions for Outdoor Travel.

- The Supplier means the operator of Outdoor Travel

- The Client is also referred to as you, your, the customer(s)

Payments
A non-refundable deposit of between 25-30% of your rental cost will be taken from your nominated credit card at time of booking confirmation.  This percentage of the total fees will vary depending on the number of days your booking is placed before travel commencement. The balance payment due will be deducted from your nominated credit card 30 days prior to the commencement of your rental. Please ensure there are sufficient funds available on your credit card at this time.
 
If you are booking within 30 days of travel the entire cost of the rental will be transacted from your nominated credit card at time of booking confirmation. Note on foreign currency bookings: full balance of payment (including the deposit) will be collected at the time of confirmation if you have elected to process your booking in a currency different to CAD$.

Some charges may be payable directly to your rental station upon arrival, these will be itemized as such in your breakdown of pricing if and where applicable.
 
Calculation of rental charges is based on the number of nights rented in the various seasons. Client vouchers will be provided upon request. If not paid when due, the supplier reserve the right to cancel reservation. Payment cheques must be drawn on a North American bank. All charges are in Canadian funds. Supplier accept Visa, MasterCard, American Express and Travelers Cheques. Deposits taken by credit card will be refunded by same. No adjustment is made for currency fluctuations. Claims for adjustments can only be made up to 3 months after drop off date.
 

TEMPORARY CANCELLATION POLICY:

Bookings made between the 12-31 March 2020 can cancel free of charge till 14 days prior to Pick-Up.
 

Cancellation Policy
The booking deposit is non-refundable. In addition to forfeiting the deposit, the following charges apply:

More than 33 days before pickup date         No further penalties - loss of booking deposit only.
Between 33 - 23 days before pick up date   Loss of a further 50% of all remaining rental charges
23 days or closer to vehicle pick up            Loss of 100% of all rental charges

Winterizing
Please note that during winter season (usually from 01 October but possibly earlier), the vehicles will most likely be winterized, depending on weather conditions. This means that all water will be drained from the vehicle and replaced with anti-freeze liquid. This means that there will be no access to the sink, toilet or shower.

The quoted price includes:
-The preparation fee includes KOA Directory, KOA Discount Card
- The base rental rate includes 100kms free per day. Customers can either pay for additional kilometres travelled at a rate of $0.41 per km at the end of rental period, or purchase prepaid kilometre packages at cheaper price.
- Complimentary transfer service from Toronto / Hamilton Airport area hotels, and Hamilton Downtown area hotels back to their depot where you will pick up your vehicle.  Transfers also available at the end of the rental from the depot back to Toronto / Hamilton Airport Terminal, Airport area hotels or Hamilton downtown hotels. (Please note:  There are no complimentary transfers offered from Downtown Toronto to the Outdoor Travel depot  or vice versa )
- First tank of propane, toilet chemicals, 30/15 amp adapter, sewer hose, water hose, dust pan, broom, stove lighter
- Vehicle demonstration
- Free storage of luggage at owner's risk
- Rates are in CAD$ and are subject to change without notice

The quoted base rental price excludes:
- GST & PST which will be itemised separately
- Security deposit
- Any extra items like kilometer packs or excess reductions options
- Cost of fuel

Many other items can be added to your rental either by pre-selecting during the booking process or payable based on usage at the end of your rental

Travel insurance
We strongly recommend that clients ensure they take out the highest level of travel insurance. In many cases this will cover any losses incurred if you are forced to cancel your booking.

Sales Tax
All charges are subject to 5% Goods and Services Tax and 8% Provincial Tax.

Hours of Operation
Monday to Saturday, 0900—1700.
Closed Christmas Day, Boxing Day and New Year’s Day.

Minimum Rental
There is a minimum rental of 5 days in any season .

Pick up Time
Between 2:00 - 4:00 p.m. Clients arriving from overseas must spend first night in a hotel and therefore should book their motorhome reservation for the day after they arrive in YYZ (Toronto).   For those clients traveling from outside Ontario and are not able to arrive at dealership prior to 4:00 p.m. should arrange to stay the first night in a hotel.

Pick Up and Return
Vehicle pick up  14:00—15:00 hours.
Vehicle return    08:00—11:00 hours.

Customers will receive a complete orientation on the use of the vehicle.  We provide free storage of luggage, airline tickets and other valuables at owner’s risk.  The individual(s) signing the contract and credit card must be present in person at the time of vehicle pickup and the following items are required:  any remaining rental balance payment, credit card (for security deposit and damage not covered by CDW Plus), and driver’s license for all individuals driving the vehicle (a copy will be taken).  Our rental department is closed on Sundays.   No security deposit will be returned until the rental vehicle is checked back in by Outdoor Travel Rental Staff (as volumes and staffing varies this may be some time after the date of return).  If extra charges are incurred, or if damage has occurred, the added costs will be charged to the security deposit and the open credit card authorization.  The vehicle must be returned in the same condition as dispatched, with the fuel tank filled and holding tanks empty or added charges will apply.  There is no refund should the client return the vehicle earlier than the scheduled drop off date.  Penalties of a minimum $50.00 per hour are charged for late returns.

Transfers
We suggest that clients stay overnight in a hotel their first night after arriving from overseas. We recommend clients to telephone before the morning of pick up to schedule their transfer time. Transfers from only Toronto airport area hotels, as well as Hamilton area hotels are included in the preparation fee. A surcharge of $60 per transfer is applied to groups with more than 4 people.
 
Preparation Fee
The preparation fee includes KOA Directory, KOA Discount Card, transfers, first tank of propane, toilet chemicals, 30/15 amp adapter, sewer hose, water hose, dust pan, broom, stove lighter and vehicle demonstration.

Standard Kits
PLEASE SELECT ONE CONVENIENCE KIT FOR EACH PERSON TRAVELING UNLESS YOU ARE BRINGING ALL OF YOUR OWN EQUIPMENT:
Frying pan, 3 pots with lids, kettle, tea pot, two knives, tongs, oven mitts, measuring cup, spatula, can and bottle opener, salad bowl, coffee maker, juice jug, 2 wooden spoons, colander, vegetable peeler, corkscrew, slotted spoon, 2 dish cloths, salt and pepper shakers, 2 dish towels, utensil tray, clothes hangers, serving spoon, waste basket.
 

Bedding/Dinner Kit Per Person  
2 sheets, pillow slip, pillow, blanket, face cloth, cutlery, dinnerware, coffee cup, tumbler, bath and hand towel. 
 
Generator Use
$5.00 per hour or $60 per day unlimited.

Extra Kilometers
The base rental rate includes 100kms free per day. Customers can either pay for additional kilometres travelled at a rate of CAD$0.41 at the end of the rental, or purchase prepaid kilometre packages at a discounted rate of $350 for blocks of 1000kms.  Please also note that any unused pre-purchased kilometres are not refundable.

Security Deposits
A valid credit card must be provided at rental check out.  If a client purchases CDW Plus Waiver, a minimum security deposit of $2000 will be charged to their credit card account at pick-up. For all rentals, a signed open credit card authorization will be taken at departure for the purpose of recovering additional rental expenses and any damage or accidents which are not covered by CDW Plus.  Note:  If groups are renting to attend events such as football games, car races, festivals, etc., security deposits may be required from all occupants of each rental vehicle.  If clients do wish to purchase CDW Plus, and wish to provide their own coverage, they must present a written approval from their insurer, in a form acceptable to Outdoor Travel, stating their coverage for motorhome rentals is not capped at a rate lower than the current value of the rented unit at the time of booking which must be at least five days (not including weekends and legal holidays) before vehicle pick-up.  At Outdoor Travel’s sole discretion, if all requirements are met, a minimum security deposit of $5,000.00 will be charged to client’s credit card account at pick-up.

Awning Use Deposit
Awning use is not included in the basic rental rate. However, if the vehicle is equipped with an awning, a minimum security deposit of $1,000 (if you intend to use the vehicle awning) will be charged to the clients credit card account at pick-up.

VIP CDW Coverage
Restricted only to accidents which occur on roads, provided the road is a public highway.  All accidents must be police reported and include a file number for that report.  CDW Plus does not cover any accidents which occur off public highways:  in campgrounds, gas stations, shopping malls, etc.  Any damage suspected to be over $1,000 must be accompanied by a police report, completed by the officer at the scene.  All pertinent information relating to the accident must be included in the report (i.e. license numbers, vehicles, etc.)  CDW Plus Coverage offers protection against mechanical breakdown which requires more than 12 hours to repair.  Incurred expenses of up to $120.00  per rental vehicle for lodging will be reimbursed if receipts are presented.  CDW Plus excludes liability and personal property, non accidental damages and interior damage.  Malfunctions to radios, air conditioning, fridge, water heater, cruise control, microwave, furnace, generator, TV/DVD/VCR and all other convenience devices are not considered mechanical breakdowns.

Maintenance Responsibility
Clients are responsible for checking engine oil and coolant levels at each refueling as well a immediately reporting mechanical failures. Oil and coolant refills and all authorized repairs will be reimbursed at check-in upon presentation of receipts and replaced parts. Clients are authorized to proceed with necessary repairs up to $100.00 and should call Outdoor Travel for authorization of any repairs greater than $100.00. No repairs are to be made to television, radio, and cruise control. Clients will be held responsible for mechanical damage due to negligence in operation and maintenance.

Fuel
Fuel is the client’s responsibility. No claims are made as to the fuel consumption of a vehicle.

Traffic Violations and Tolls
It is the client’s responsibility to pay and report for any parking/traffic violations and unpaid tolls at the time of drop off. Outdoor Travel reserves the right to apply the amount of the fine or toll to the client’s credit card after the rental is terminated along with an administration fee of $50.00.

Destination Restrictions
There is no protection through CDW, VIP or VIP Plus for theft as agreed upon in the rental agreement if traveling in Montreal or Quebec City, unless the rental unit was stolen from a secured campground. No rental vehicles are permitted to travel north of Fort St. John, British Columbia, including highways 37, 97 and 35, nor north of the provinces into Nunavut or Northwest Territory or Alaska, nor south into Mexico. Traveling through Death Valley in California, USA, is not permitted from May 1st to September 30th inclusive. Traveling on the Apache Trail, east of Tortilla Flat to Roosevelt Dam is not permitted at any time of the year. Traveling is not permitted on logging and other non-public roads.

Substitutions
If a reserved vehicle is not available, Outdoor Travel may offer an equal or higher rated vehicle at no additional cost. If a lower rated vehicle must be substituted, our responsibility is limited to refund the difference in the retail rental rate. Should a substitute not be available, a full refund or credit towards a future rental may be offered. Outdoor Travel does not guarantee the model, year, a specific vehicle, or a functional power generator.

Smoking and Pets
Not permitted.

Licensing & Personal
The client must authorize Outdoor Travel to obtain driving and credit information about them from any source. All drivers must be over 25 years of age, have a valid driver’s license in good standing and be licensed for more than 5 years. Only approved drivers may drive the vehicle or CDW will not cover accidents. Forty eight (48) hours minimum (not including weekends and legal holidays) notice may be required to approve drivers. A readable copy of each of the rental driver(s) license(s) is required prior to check out. At the sole discretion of Outdoor Travel, if any of the above conditions are not met, Outdoor Travel reserves the right to cancel the rental at any time prior to departure. All renters must adhere to the rental terms and conditions of the Reservation and Rental Agreements from pick up throughout the entire rental, as well as following drop off and until final settlement of your account with Outdoor Travel. Clients must certify that the information provided to Outdoor Travel is true and correct.

Terms of booking on this website

The following terms relate to the booking service provided to you by Motorhome Republic. The booking service includes the Motorhome Republic site, the software associated with the site and the facility to enter into transactions with certain parties whose content appears on the site. You agree to these terms with us in respect of the booking service, in addition to the terms of your rental above which apply directly between you and your chosen third party travel provider (“Third Party Provider”).

Information disclaimer

The rates on this website are often heavily discounted. This is due to our negotiated rates and bulk buying power. On very rare occasions, a rate may be displayed incorrectly due to our, or a Third Party Provider’s error. In such a case, if you book with us at a quoted rate that is incorrect, we will notify you of any price change and give you the option to proceed or cancel. We make every effort to keep information on our site up to date, but we cannot guarantee this website is free of errors or omissions and retain the right to update or change the information published at any time.

Liability

To the extent permitted by law we/the owners of this website will not be liable to you or to any third party (whether in contract, tort, or otherwise) for any direct, indirect or consequential loss or damage or for any accident, injury, delay or loss of enjoyment arising out of your reliance upon information contained on this website, including but not limited to your use (or inability to use) any products or services described or procured through this website.

Your rental and use of a vehicle booked through our site will be governed by the terms of the rental agreement with the Third Party Provider. The rental agreement and any other documentation provided to you by the Third Party Provider is between you and the Third Party Provider and we will not be liable to you or to any third party in any way in relation to that agreement or your vehicle or rental service where your booking has been properly processed by us. We are not responsible or liable to you for (i) the acts or omissions of the Third Party Provider in respect of your booking or in the course of delivering the rental service to you; or (ii) any disputes in respect of your booking with that Third Party Provider or that service, except in each case to the extent that responsibility for those matters may be imposed on us by applicable law. While we will make reasonable efforts to ensure we are representing only reputable Third Party Providers, we make no warranty about the fitness suitability of any Third Party Provider product or service and will not accept responsibility for the quality fitness of any vehicle. If you encounter issues with the vehicle whilst on hire, you MUST report these issues directly to the relevant Third Party Provider at the earliest possible time. This will allow the Third Party Provider to remedy any issues and minimise any inconvenience to you. If you fail to report any vehicle issues during your rental, it is likely that compensation will not be offered. We welcome feedback from our customers on their experience with our Third Party Providers. We may, at our discretion, provide you with reasonable assistance in resolving any dispute you may have with a Third Party Provider. Where we are liable to you terms and conditions, our total liability to you will be limited to (at our option) resupply of the booking service provided to you or the dollar amount of the deposit we received from you in relation to your booking. Again, we strongly recommend that you take out travel insurance. Your use of this website is governed by the laws of New Zealand and the jurisdiction of the New Zealand courts.

Booking information

To make a booking you must complete our booking form which is easy to follow and secured with the latest encryption technology. Once we receive your form, we will availability confirm your booking email you a confirmation voucher and invoice. The deposit required to secure your vehicle (as shown on the secure booking page) will only be processed on your credit card when your booking is confirmed. Please note that a 2% credit card or debit card surcharge will be added when your payment is processed. A booking is confirmed when you have been emailed a confirmation voucher and at this stage the deposit is processed on your card and becomes non-refundable and any cancellation fees stated in the Third Party Providers terms apply. Upon receipt of your confirmation, please check your details carefully and notify us immediately if there are any incorrect details, as it may not be possible to make changes at a later date. If you are booking via phone, please make sure you have read the terms and conditions of the vehicle you wish to rent first. Our reservations consultant will ask you if you have read the terms and agree to them before proceeding. The onus is always on the renter to ensure they make themselves fully aware of the terms displayed on our website.

Information disclosure

In booking on this website you acknowledge that we disclose your information to your selected Third Party Provider in order for them to provide the requested rental services to you.

Amendments

Please note that some Third Party Providers treat an amendment as a new booking and apply the rate current at the time the amendment is made to recalculate the entire booking amount (not just the days changed). If the rental period is increased, an additional deposit may be required. If the rental period is shortened which results in a reduction of the rental charges, the deposit amount will remain unchanged, and the difference between the original and revised deposit is forfeited (it cannot be used towards remaining rental charges). To request a change to a confirmed booking, please use the alterations request link on your confirmation. Any alterations are subject to availability and the approval of the Third Party Provider. In addition to the alteration policy of the Third Party Provider stated in their terms, the following charges will apply in respect of our booking service relating to that amendment: Motorhome rental alterations (all charges stated in local currency): 25.00 The alteration fee will not be charged if your alteration request is not possible.

Vehicle Capacity and fitness to drive

Under no circumstances are you permitted to carry more passengers than the vehicle you rent is legally registered to carry, and if you do your insurance may be invalidated. The number of seatbelts (and passengers) is indicated next to each vehicle on this website. Luggage capacity where shown is an indication only and we will not be responsible should you be unable to fit your entire luggage into a vehicle. It is your responsibility to choose a journey that is within your capabilities. A Third Party Provider can refuse to rent a vehicle to any person who is in their opinion unfit to drive or does not meet eligibility requirements. In such circumstances we will have no further liability to you.

Refund and Cancellation Policy

We are committed to providing a quality service and aim for complete customer satisfaction. In the event of cancellation, any refunds, credits or cancellation charges that apply are detailed in the terms and conditions of the Third Party Provider of your selected vehicle. In the event you are unsatisfied with our booking service, please contact us within 48 hours of placing your booking or request and we will work to resolve any issues and determine if compensation is due. In the event you have completed your rental and are unhappy with your vehicle, we are happy to assist you in seeking compensation from the Third Party Provider.

Sometimes a booking may need to be cancelled because of circumstances beyond either party’s control. For example, a weather event, public health event (including epidemic / pandemic), medical emergencies, strike, terrorist act, governmental, regional or local authority restrictions (such as restrictions on movement due to the COVID-19 pandemic) or a change in law). If this occurs, your entitlement to a credit or refund will be as provided in your Third Party Provider’s terms and conditions.

You agree that you will raise and resolve any dispute over refunds or cancellations in respect of your booking (whether initiated by you, the Third Party Provider or by circumstances beyond the reasonable control of either party, including as a result of government travel restrictions, the COVID 19 pandemic or the insolvency of your Third Party Provider) directly with the Third Party Provider. Once you have made payment for your booking, you must not seek to reverse or cancel such payment through your card issuer or its agents without our prior consent.

We shall only be liable to provide a refund to you (whether that cancellation is initiated by you, the Third Party Provider or due to circumstances beyond the reasonable control of either party, including as a result of government travel restrictions, the COVID 19 pandemic or the insolvency of your Third Party Provider) to the extent that we actually receive a refund from the relevant Third Party Provider. Where refunds are due to you from a Third Party Provider, we will provide reasonable assistance to you in claiming such funds from that Third Party Provider. In that situation, you authorise us to seek such refunds from the travel provider directly and on your behalf.

Where a refund is applicable, the turnaround time from the date of your request for refund to the date you are provided with your refund may take up to 12 weeks. This is beyond our control.

We are not responsible (including in negligence) to you for any failure or delay on the part of any Third Party Provider in providing travel products to you where the booking has been properly processed.

This website is owned and operated by Motorhome Republic Ltd. Our financial centre and marketing office is based at Level 5, 12 Madden Street, Wynyard Quarter, Auckland, New Zealand. In Australia, we are based at Suite 3.01, 11 Queens Rd, Melbourne VIC 3004. Thank you for booking with us.


Outdoor Travel Insurance

VIP CDW Coverage
Restricted only to accidents which occur on roads, provided the road is a public highway. All accidents must be police reported and include a file number for that report. CDW does not cover any accidents which occur off public highways: in campgrounds, gas stations, shopping malls, etc. Any damage suspected to be over $1,000 must be accompanied by a police report, completed by the officer at the scene. All pertinent information relating to the accident must be included in the report (i.e. license numbers, vehicles, etc.) VIP CDW Coverage offers protection against mechanical breakdown which requires more than 12 hours to repair. Incurred expenses of up to $120.00 per rental vehicle for lodging will be reimbursed if receipts are presented. VIP excludes liability and personal property, non accidental damages and interior damage. Malfunctions to radios, air conditioning, fridge, water heater, cruise control, microwave, furnace, generator, TV/DVD/VCR and all other convenience devices are not considered mechanical breakdowns.

Security Deposits
A valid credit card must be provided at rental check out. If a client purchases VIP Collision Damage Waiver (CDW), a minimum security deposit of $2000 for Class C , and $2,000 for Class A and B rentals will be charged to their credit card account at pick-up. For all rentals, a signed open credit card authorization will be taken at departure for the purpose of recovering additional rental expenses and any damage or accidents which are not covered by CDW. [Note: If groups are renting to attend events such as football games, car races, festivals, etc., security deposits may be required from all occupants of each rental vehicle.] If clients do wish to purchase VIP CDW, and wish to provide their own coverage, they must present a written approval from their insurer, in a form acceptable to Outdoor Travel, stating their coverage for motorhome rentals is not capped at a rate lower than the current value of the rented unit at the time of booking which must be at least five days (not including weekends and legal holidays) before vehicle pick-up. At Outdoor Travel’s sole discretion, if all requirements are met, a minimum security deposit of $5,000.00 will be charged to client’s credit card account at pick-up.

Travel Insurance
We strongly recommend that clients ensure they take out the highest level of travel insurance. In many cases this will cover any losses incurred if you are forced to cancel you booking.

Destination Restrictions
There is no protection through CDW, VIP or VIP Plus for theft as agreed upon in the rental agreement if traveling in Montreal or Quebec City, unless the rental unit was stolen from a secured campground. No rental vehicles are permitted to travel north of Fort St. John, British Columbia, including highways 37, 97 and 35, nor north of the provinces into Nunavut or Northwest Territory or Alaska, nor south into Mexico. Traveling through Death Valley in California, USA, is not permitted from May 1st to September 30th inclusive. Traveling on the Apache Trail, east of Tortilla Flat to Roosevelt Dam is not permitted at any
time of the year. Traveling is not permitted on logging and other non-public roads.